ROMS Inmate Trust Accounts (Banking)

Maintain records of inmate purchases.  Display credits, debits and balances ‘Checkbook’ style.  Automatically updated by the Discipline module.  Automatically accessed by the Commissary module.  Print Release checks.  Maintain multiple accounts per Inmate.

The ROMS Inmate Trust Account module automates the process of tracking financial transactions.  Multiple accounts (like checkbooks ledgers) are automatically created for each inmate.  Deposits and Withdrawals are recorded as appropriate in these accounts.  Indigent status is tracked.   This module is fully integrated with the ROMS Commissary module.  There is no manual entry required in this module when Commissary transactions are processed.

The ‘Cash Drawer Audit’ feature maintains a complete audit trail for the issue and receipt of cash drawers for Cashiers.  All Receipts and Disbursements are automatically logged.  Various dropdown lists (i.e. type of transaction, status of funds) may be adjusted from within ROMS.  However, logon security is used to restrict those who can make changes.  The ‘Bank Transaction’ feature maintains a complete audit trail of deposits and withdrawals from banking institutions.

This module is also integrated with the ROMS Inmate Release module so that authorized personnel are automatically notified when an inmate is released or transferred.  Accounts may then be reviewed, final disbursement made and marked as closed.  The Commissary account would automatically be marked as closed.